Skip to content
Roomtray

QR codes

One QR code per room, so every order knows where to go

The QR code is the door to your menu. Roomtray makes a separate code for each room: the guest scans it, the menu opens, and the order arrives with the room number already filled in.

A table card for room 214, with the code, the room number and a short invitation.
print formats
3
to reissue a code
1 click
room numbers typed by guests
0

Ready to print

Download the codes as a PDF in the format that suits your rooms. Every code carries the room number and your logo, so housekeeping knows where it belongs.

  • Sticker 8 x 8 cm, one room per page, for the bedside table or the desk
  • Table card A6, printed on A5 and folded, stands on the desk
  • A4 sheet with 12 codes, to print all rooms at once and cut

Why a code per room matters

The guest never types a room number, so orders never go to the wrong door. The staff board shows the room in large type, and the bill collects the orders of that room only.

Each code contains a long random token, not the room number. Nobody can guess the code of room 215 from the code of room 214.

Reissue in one click

A guest posted a photo of the code online, or a card went missing? Reissue the code of that room or of the whole hotel. The old code stops working at once, and the new one is ready to print.

For stricter control, combine the codes with check-in verification: then a code only accepts orders from the guest who is staying in the room now.

Where to place it

The desk, the bedside table and the back of the door work best: places where a guest looks when they think about food. Add one line next to the code, such as "Breakfast and room service, charged to your room", so guests know what they will find.

Questions

Questions about this

Another question? Write to us at [email protected]

Do QR codes ever expire?

No. A code works until you reissue it or deactivate the room. You can print once and leave the cards in the rooms for years.

What happens if we change the hotel address in Roomtray?

The codes contain your menu address, so after changing it you print new codes. Roomtray warns you before you save.

Can a guest who already left still order?

Only if they kept the link and nothing else stops them. Staff accepts each order, and with check-in verification an old code stops working after check-out.

Can we use our own design?

You can take the code from the PDF and place it on your own card. Keep it at least 3 cm wide and on a light background so every phone reads it.

From the blog

A quiet hotel room with a made bed and sheer curtains in daylight

Try it with your own menu

30 days of Pro free, without a card or a contract. Afterwards you choose Pro or stay on Free.

Start free trial

Free up to 15 rooms. No card needed.